During any particular project whether personal or professional, unanticipated issues may arise that could result in an increase in the scope of a project. For example, timelines may change or lengthen your duration of certain activities, both of which will directly impact your project’s schedule. In this week post, I will like to share a personal project in which I experienced scope creep.
In my initial post for EDUC 6145, I shared my family experience with moving from a rental property to a property we purchase. Because there were many planning and development mistakes from the beginning, the scope creep issues occurred in the very beginning stages of the “project.” On the moving day, we didn’t have the necessary resources to carry the heavy furniture; therefore, we had to rent a dolly which was not accounted for in the budget. Then a critical step to contact the electricity company was missed caused a delay in the moving deadline and interrupted the schedule.
My family or the “stakeholder” didn’t take the issues very well. Because of the scope creep my husband had to take additional days off from work to finish moving, the budget increase because we had to rent the moving truck for extra days and recruit more manpower.
We are currently looking to move closer to our job, and I know I will have a better handle on the “project.” I will ensure I have a schedule with the clear designated resource. It will include important task, based on high-level priorities to lower level priorities. I will communicate with my family the expectations and the timeline. I will collaborate with my family and listen to any suggestion or feedback and incorporate any missed task.
Looking back, there are many things I could have done to manage these issues better and control the scope of the project. It would have been very helpful to put together a work breakdown to ensure all the human resources were in place with the proper resources. A good breakdown of support, communication plan, accountability matrix, resource allocation, and identify the key stakeholder would have made the “project” successful, on-time and within the budget allocated. The project manager must faithfully monitor and control the constraints of scope, time and resources for a project to be successful (Lynch & Roecker, 2007).
Lynch, M. M., & Roecker, J. (2007). Project managing e-learning: A handbook for successful design, delivery, and management. London: Routledge.
Portney, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., & Sutton, M. M. (2008). Project management: Planning, scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.